I thought I'd put out my my plan, in case anyone who has done this before has advice before it's too late to change plans... starting over again wouldn't be fun.
- I plan to scan each piece, with all of its instrumental parts, into a single PDF file. If one publication has multiple pieces, I'll make separate files for each. PDF seems to be a pretty stable format, and is likely to be usable for decades.
The file will be named with the title of the piece, adding a number (or the composer?) if there are multiple pieces with the same name. (Serenade or Dramatic Tension, for instance, show up a lot). If there are catalog numbers included in the title (Agitato No. 4), I'll add those too. The original collection has serial numbers that I could use instead, but I think the title of the piece is more evocative and useful.
I'm planning to scan black-and-white at 600 dpi. Music doesn't have a lot of subtle grey. High-resolution grayscale and color slow down printing considerably, and may add half-toning artifacts that I don't want.
My scanner doesn't seem to want to let me do scaling, so I'm planning to set the size of the PDF file at the size of the original (usually either 7 x 10 or 10 x 12), and I can use "scale to fit" when I print pieces I need to my laser printer. I may look further to see if I can turn on scaling somehow... since having the files at a resolution and page size that matches my printer is attractive.
Thanks in advance for any advice!